How to Add a Class

 

*To add information about a new class you must be a registered provider.  To register, please click on ‘Register as a Provider’ within the providers area and complete the registration process.  Once complete, you will need to return to the Providers’ Area and log in. 

 

  1. Once logged in, click on ‘add a class’ in the providers’ area.

 

2.  Enter a name for your class or event.

When learners search for classes, it is this name which will appear first. This name will also appear in the class calendar.  Therefore it is a good idea to avoid generic names like ‘ESOL Class’ as there will be many of these.  Adding the class location, level or eligibility within the title may be helpful.  e.g “Beacon Centre Pre Entry ESOL”, or “Entry 1 ESOL – Drop In.”

If your organisation offers a wide range of classes and you would prefer to merely invite learners to an initial assessment day, it is possible to use this form to do so by using a name such and “Initial assessment day – all levels”.

3. Select the name of your organisation from the list of registered providers.

4. Select the type/ level of the class from the list.

Your selection here will determine where your class appears in search results.  If you would like your class to appear under multiple search criteria, it is possible to select more than one class type.

For example, if using the form to advertise an initial assessment day, it may be useful to select “initial assesment day” and also the levels of the classes which you intend to offer.

5. Enter the cost and/ or eligibility criteria for your class. 

Whilst this is a compulsory field, the detail you include here is optional. If you feel that the details of eligibility criteria for your classes are too complicated to explain in full, it is possible to simply invite learners to contact you to find out more.  For example “Free to learners who receive certain benefits.  Please contact us to find out if you will need to pay for classes.”

6. Indicate whether your class is accredited and enter the details   of any examinations and/or certificates.

 

7. Select the days of the week on which your class is running (optional)

When you select the day(s) of your class, this will appear on the class calendar every week between the start and end date you enter in step 8. N.B At step 8 there is an option to exclude some dates from the calendar, for example if you have a break for half term or a bank holiday.

To select every day of the week, click ‘toggle all’.  This may be useful if you are adding all of your classes on one ‘add a class’ form.

8. Enter the start and end date of your course.

It is very important to enter an end date for your course, as this will prompt the website calendar to remove your course when it is no longer current.

Between the start and end date your class will appear on the calendar as a repeating event.  However, if you are taking a break for half term, bank holidays etc, you can add excluded dates.  This enables you to add a class which will run throughout the academic year, with multiple excluded dates for Christmas and Easter holidays etc.

9. If your class requires students to enrol before they attend, select the enrolment box and add details below.

Selecting this will hopefully avoid students arriving at classes without having enrolled.  It also allows you to give details of enrolment days and procedure. If you are particularly concerned that students may arrive unannounced, it is possible to remind students here, stating perhaps “Please do not come to class if you have not enrolled”.

 

10. Enter the location of your class.

You will need to enter the address of your class twice.  This is because on the class results page, your address will appear in full and then also as a location on google maps. As well as the address, the first location box allows you to also include any arrival instructions such as “please press the bell for the first floor” or “Please report to reception when you arrive”.

 

When entering the address in the google map address bar, a postcode will ensure the correct location appears on the map.

11. State whether the location of your class is accessible. 

N.B If this selection does not give enough information about accessiblity in your building, it is possible to include further details in the “Class Summary and Additional Information” box at the end of the form.

12.  State whether 16 – 18 year olds are allowed to attend.

If there is a criteria under which 16 – 18 year olds are able to obtain places in a class, please enter details of this in the additional information box.

13. Give details of any childcare provision available for learners whilst they are in class.

This information could include the capacity of the creche, how to apply for a place, and if the creche is located at the same site as the class itself.

14. Enter a summary of your class plus any additional information not included in the rest of the form.

When learners search for classses, the text from this box will appear at the very top of your class information.  Therefore it is useful to include a few sentences to describe your class and to welcome them.  As well as giving further information not included so far, it could also be useful to reiterate any important points which you would like students to be clear about.  For example, if it is very important that students enrol before attending, it may be useful to make this explicit here as well as advertising any upcoming initial assessment days.

UPCOMING CLASSES

ESOL Entry 1

Starts: 25th September 2018

Repeating every Tuesday, Thursday

TYPE OF CLASS